FUNDRAISING AT ASA


Purposes for Fundraising

Fundraising can be carried out by any school organization that has been approved by the school’s administration and has an administration-approved sponsor. Most fundraising is done by each individual class, the Student Government (CECAM), clubs, and societies. However, other individual clubs with school sponsorship can open an account with the student government. The purpose of fundraising is for each organization to have money to carry out activities.

Funds Management

The funds are kept in an account with the Student Government. The Treasurer of CECAM manages accounts in both guaranies and dollars, but all deposits and withdrawals must be done in dollars. Interest earned is paid according to the amount deposited by individual account. The Student Government Treasurer, along with the club or class treasurer, are responsible for keeping track of the individual monies kept by each class. Monthly reports will be made and given to all treasurers.

No group is allowed to keep a separate account, and will be suspended from the ability to carry out activities should they fail to deposit their money in a timely fashion after any activity or if it is discovered that they are managing money outside of the school’s supervision.

Activities for Fundraising and For Spending of Funds

Fundamentally, all fundraising should be done for the benefit of the organization. The activities should have educational value in themselves, as well as benefit an educational endeavor. It is recommended that every fundraising activity should be related to some department or class at our school, and a part of the funds should be donated to that department (usually in the form of needed materials, i.e. after a sports activity donate balls to the Athletic Department). Never should money raised be used to spend on an individual member of the organization.

Every class participates in fundraising given their special needs in their senior year. The following are the specific activities for which fundraising is needed, listed in priority of spending:

• Community Service Project(s)

• Graduation Ceremony

• Class Gift to the School

• Post-Graduation “Brindis” or Dinner Party

• Class Parties (including the disco after Post-Graduation Party)

• Senior Trip

It is every class’s responsibility to make sure that they raise enough money to cover the first four items on this list. These items are must-do items, and the burden of their expense should be given to the seniors as their way of giving back to parents, teachers, and school for the education that they have received. Should any money be left over after these expenses, it can be dedicated to the last two items on the list, in order of priority as listed.

Procedures

Every organization involved in fundraising must have a person designated as the treasurer, who will be held responsible for the management of funds. They must be in constant communication with the Student Government Treasurer, who should be keeping an accounting of all the transactions that have taken place. The following are the criteria that will be held to for approval of fundraising activities:

• All fundraising activities should have educational value, involving as many members of the class, organization, team, club, or school as possible so that the most can benefit.

• The teacher who sponsors the activity should supervise all activities. This means insuring that the handling of money is done in an organized fashion, with receipts and contracts that record all financial exchanges. This includes:

  • Money should always be counted in the presence of both a student and teacher, and parent when possible.
  • Money should be deposited as soon as possible after the event, with a deposit slip signed by both the teacher and the treasurer of the organization.
  • Money can only be withdrawn with the principal’s signature of approval.

All money spent by any school organization must have the appropriate receipts presented beforehand, or immediately upon payment.

• The decision on how to spend the money of any organization will be made by the elected leaders of the organization, in accordance with the priorities mentioned below.

• All monies will be handled by the Treasurer of the High School Student Government, who will give monthly reports at school meetings of the balance of all accounts.

• The Student Government executives (President, Vice President, Treasurer, and Secretary), with the approval of the Principal, will make all decisions concerning the investment of organization funds with the end of maintaining good returns and liquidity.

• All monies spent by any organization should have, as an end, the purpose of:

  • Contributing to an active community service.
  • Contributing to an educational or directly school-related activity.
  • Contributing to the enhancement of the organization which is doing the fundraising.
  • Contributing to the betterment of ASA as an educational institution.

• Funds may not be spent on the purchase of alcohol. They also cannot be spent so as to profit any individual related to the organization or to the school itself.

• All fundraising activities must be officially approved by the principal at least 7 school days before the activity.